Accounting Specialist Payroll
Accounting Specialist - Payroll
Redondo Beach Unified School District $4,555-$5,593 per month plus CalPERS membership and Health and Welfare Benefits Full Time payroll position.
Basic Function:
Under the direction of an assigned supervisor, perform a variety of specialized accounting duties in support of assigned District accounts and functions; process, record and audit various transactions; prepare, reconcile and maintain a variety of financial and statistical records, reports and statements.
Representative Duties:
Essential Duties:
- Perform a variety of specialized accounting duties in support of assigned District accounts and functions such as accounts payable, accounts receivable, payroll and Child Nutrition Services; calculate, assemble, sort, tabulate, review and post a variety of financial and statistical data.
- Monitor, maintain, review and evaluate assigned funds and accounts; process, code, verify and update accounts with income and expenditures; verify, balance, adjust and reconcile various accounts; review, adjust and assure accuracy of journal entries.
- Process, verify and audit financial forms and documents for accuracy; review accounts and related data, transactions, statements and balances for errors; make corrections and adjustments as needed; identify, investigate and resolve discrepancies; review and verify proper coding.
- Research, compile, prepare and revise accounting data and documents; prepare and maintain a variety of financial and statistical records, statements and reports related to accounts, income, expenditures, payroll, budgets, taxes and assigned activities; establish and maintain filing systems.
- Process accounts payable as assigned; receive, process, sort, code and file purchase orders and invoices; prepare invoices for payment; verify invoices and match with purchase orders, contracts, bids and other documents; assure accuracy of pricing and cost calculations; issue payments.
- Process accounts receivable as required; collect and account for various monies; prepare and follow up on invoices and billings as directed; receive, sort and verify incoming monies as assigned; check money totals against receipts to assure accuracy; prepare and distribute receipts and bank deposits.
- Prepare and process payroll to assure employees are paid in an accurate and timely manner as required; process, audit, input and assure accuracy of time sheets; maintain and update employee records with vacation and sick leave, pay rates and other payroll information.
- Prepare, process, verify, evaluate and audit a variety of financial transactions such as claims, reimbursements, contracts, non-sufficient fund checks, warrants and requisitions; verify accuracy of related information; calculate, prepare and assure accuracy of incoming and outgoing payments.
- Input and update a variety of financial and statistical data in an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets and generate various reports, checks, invoices and other documents as assigned; assure accuracy of input and output data.
- Research, compile, prepare and revise accounting data and documents; compare and reconcile various financial data, statements, records, reports and documents to assure accurate fund accounting; review and audit data, records, reports and documents for accuracy and completeness.
- Communicate with District personnel and various outside agencies to exchange information, coordinate activities and resolve issues or concerns; contact other departments, personnel and organizations to request and verify information, data and documents.
- Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
- Maintain contact with vendors to request, modify and clarify invoices and resolve discrepancies as required; follow-up on purchase orders, invoices and payments as needed.
- Prepare, distribute and respond to a variety of fiscal correspondence; assist in assuring mandated reports, records and data are completed and submitted to appropriate local, State or federal agency according to established time lines.
- Provide technical support with year-end closing, quarterly, audit and related financial functions as assigned.
Other Duties:
Perform related duties as assigned.
Knowledge and Abilities:
Knowledge of:
- Methods, procedures and terminology used in technical accounting work.
- Financial and statistical record-keeping techniques.
- Preparation of financial statements and comprehensive accounting reports.
- General accounting and business functions of an educational organization
- Policies and objectives of assigned programs and activities.
- Use and processing of purchase orders, invoices, claims and related documents.
- Preparation, review and control of assigned accounts.
- Data control procedures and data entry operations.
- Modern office practices, procedures and equipment.
- Operation of a computer and assigned software.
- Oral and written communication skills.
- Interpersonal skills including tact, patience and courtesy.
- Arithmetic computations.
Ability To:
- Perform a variety of specialized accounting duties in support of assigned District accounts and functions.
- Prepare, process, verify, evaluate and audit a variety of financial transactions and related documents.
- Maintain accurate financial and statistical records.
- Prepare and evaluate comprehensive accounting reports and statements.
- Verify, balance and adjust accounts.
- Review, process, evaluate and verify a variety of financial information, forms and documents.
- Identify, investigate and resolve financial errors and discrepancies.
- Monitor and audit income and expenditures.
- Assemble, organize and prepare data for records and reports.
- Reconcile, balance and audit assigned accounts.
- Compare numbers and detect errors efficiently.
- Operate standard office equipment including a computer and assigned software.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and effective working relationships with others.
- Meet schedules and time lines.
- Perform arithmetic calculations quickly and accurately.
Education and Experience:
Any combination equivalent to: graduation from high school supplemented by college-level course work in accounting or related field and three years general accounting experience.
Working Conditions:
Environment: Office environment.
Physical Demands:
- Hearing and speaking to exchange information.
- Dexterity of hands and fingers to operate a computer keyboard.
- Seeing to read a variety of materials.
- Sitting for extended periods of time.
- Bending at the waist, kneeling or crouching to file and retrieve materials.
- Reaching overhead, above the shoulders and horizontally.