BUDGET/FISCAL ANALYST LEAD
Req #: | 167622 |
Department: | PSYCHOLOGY |
Job Location: | Seattle Campus |
Posting Date: | 07/02/2019 |
Closing Info: | Closes On 07/15/2019 |
Salary: | $4,157 - $5,585 per mo |
Union Position: | Yes |
Shift: | First Shift |
Notes: |
As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here. Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received. |
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.
Budget Fiscal Analyst Lead reports directly to the Associate Administrator in the Department of Psychology. Primary duties of this position include pre-award proposal preparation, budget development and proposal review for externally funded grant and contract proposals (7-12 per month); budget implementation and fiscal oversight of all sponsored research projects. The department has a grant portfolio of approximately 120 funded budgets, about $15M per year. Each funding source has unique rules, regulations, funding and F&A policies, adding many levels of complexity. Additional duties include sub-award coordination, managing complex purchases, monitoring compliance with federal, state and UW regulations and procedures, and analysis and close out activities of award. Budget/Fiscal Analyst Lead is responsible for work organization and delegation. Participate in recruiting, hiring, and training.
DUTIES AND RESPONSIBILITIES:
1) Pre-Award: Work closely with faculty on proposal preparation and submission; develop budget for sponsored research proposals using the SAGE budget module. Integrate sub-award budget in to proposals. Be knowledgeable of current and changes to the federal policies and regulations for proposal documents and required formatting. Review uploaded files to ensure that all requirements have been met before submission. Use SAGE to prepare and monitor eGC1s. Coordinate department cost share or matching funds as appropriate with department Administrator. With the use of eRA Commons review and download notices of grant award (NoAs) and monitor the status of pending NIH proposals. Assist faculty with advance budget requests if needed.
2) Non-competing Renewal submission: Assist Principal Investigator (PI) with financial reconciliation of the award to date and gathering personnel data for the annual report. Review effort proposed versus effort paid on project. Report variances and suggest recommendations to PI.
3) Budget Setup: Prepare appropriate forms to establish budget and sub-awards. Represent PI in consulting with funding agencies to obtain approval for deviation from authorized procedures or expenditures. Review award documents for restrictions on the use of funds or other limitations; monitor for compliance. Verify in MyFD that updates to a budget are properly executed. Communicate budget discrepancies in Grant Tracker for GCA’s help in resolving. File copies of electronic documents as appropriate in the department’s budget server.
4) Post-Award Budget Oversight and Closeout: Understand and apply cost accounting standards (CAS), federal regulations and UW policies and procedures to ensure award oversight and compliance. Work with department’s purchasing office routinely on determining allowability and appropriateness of a purchase. Review budget transactions in MyFD for unusual trends and anomalies, outstanding encumbrances and discrepancies. Assist PI in analyzing project needs, resources and spending projections to reduce the risk of budget deficits. Work with PIs to meet any ad hoc or special reporting and assist in preparation of no-cost extension requests. Work with PI (or designee) and GCA to close out budgets at the end of the project period. Responsible for maintaining the Grant Award spreadsheet; track upcoming sponsor deadlines and send out monthly reminders to PIs who have report deadlines within the next 90 days.
Work closely with Payroll Coordinators to ensure correct costing allocations for those paid on sponsored awards. Work with department’s purchasing office routinely on determining allowability and appropriateness of a purchase. Review budget transactions in MyFD for unusual trends and anomalies, outstanding encumbrances and discrepancies.
5) Sub-awards and Complex Orders: Must be familiar with OSP Subcontracts Administration practices (GIM 7) when working with outside institutions to develop inbound and outbound subcontracts. Coordinate and setup complex purchases, consulting contracts and service agreements through ARIBA’s BPO process.
6) Responsible for updating current research projects in the departmental website. Update internal procedure and timeline for Graduate Students interested in NRSA application process.
REQUIREMENTS:
Bachelor’s Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist II or Budget Fiscal Analyst, or equivalent combination of education/experience.
ADDITIONAL REQUIREMENTS:
DESIRED:
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, your experiences, perspectives and unique identities will be honored at the University of Washington. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
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The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.